To All PSC Match Directors:
First, the PSC Board of Directors thanks you for your service as a Match Director ("MD")! Without you, none of these activities would be possible. The Club has a rich history of volunteers and you are part of that 60-year effort on behalf of our Members.
Match Reports Required:
As all MDs are aware, a match report must be submitted to the Club's Treasurer shortly after every match. The information contained in those reports is used for several purposes, including budgeting for maintenance, expansion of facilities, etc. Unfortunately, some folks are better at getting reports submitted in a timely manner than others. In order to help our MDs, and our Treasurer, we have a new system for preparing and submitting Match Reports. There are two different formats of the standard PSC Match Report available. One is for matches that use the Club's PayPal account to collect match fees. The 2nd form is for matches that 1) do not use the Club's PayPal account; 2) collect the fees at the match; and 3) retain the funds collected.
System Overview:
Match Report submission has two easy steps. First, download the Match Report (Excel) that is appropriate for your match. Enter the information in the green cells and completion of the report is automated. Once you have filled out the report, save it, then go to the Club's website at https://PSCshootingClub.com. Under the Forms tab, select Match Directors, then select the "PSC Match Report Submission Form." A form will open where you enter your match name, date, MD and email address. Fill out that form, upload a copy of the Match Report you created with Excel, then click the "Submit" button.
That's all there is to it. Using Excel, this should be a 5 to 10 minute process. Once you click the "Submit" button, everything is automatically emailed to our Treasurer. It is strongly suggested that the keep a master copy of the Match Report so you don't have to re-enter static information for every match. If you want to keep a copy of each month's report for yourself, simply save it under a different name. (Ex. 1/1/2026 Outlaw Match.)
Match Report Deadline:
All match reports are due within 10 days of the match. This has always been the deadline, but too often some reports are late, sometime months late, while others are never submitted at all. This has to stop. We don't think anyone makes the conscience decision not to submit a report; it simply gets put off and then forgotten.
We have adopted a policy to help get this important information to our Treasurer. For any given Match, if a Match Report is not submitted and fees paid by the 10-calendar-day deadline, then all future matches are suspended until outstanding Match Reports are submitted and non-member fees are paid.
Payment of Non-Member Fees:
If your match uses the Club's PayPal account for registration and collection of match fees, then you will not be submitting any fees to the Club's Treasurer. That's handled by the PayPal registration process. You will be using a separate Match Report that reflects this procedure.
If you collect the match fees rather than using the Club's PayPal account, then you must tender a check made out the PSC. You can either drop the check in PSC "mailbox" at the Club, or mail it to PSC Shooting Club, Inc., PO Box 528, Friendswood, TX 77549-0528. Be sure to put the name of your match in the Memo field of your check so it can be reconciled to your report. Don't wait until the 10th day post-match to drop a check in the mail! NOTE: You still must submit the Match Report online as described above.
Match Reports Available:
Please note the online submission of Match Reports is required! No exceptions! Hard copy reports will not suffice.
Matches Not Using the PSC PayPal Account for Match Fee Payment: Match Report
Matches Using the PSC PayPal Account for Registration and Match Fee Payment: Match Report
NOTE 1: If you are not using PayPal yet, but want to start, contact Charles Cotton for the set-up procedure. Among other steps, this will require you to use the Club's Event Registration option.
NOTE 2: If you are using the Club's PayPal account, you will need to contact Charles Cotton to get the amount of PayPal fees charged on Member and Non-Member registrations. This only has to be done once.